WE'RE HIRING: ADMIN & ACCOUNTS ASSISTANT

ABOUT THE ROLE

📍 Location: Morningside, Brisbane
💼 Casual | 10-15 hours per week to start (with opportunity to grow)
 

About Us – Game Time Performance

Game Time Performance is Brisbane’s home for athlete rehab and development. We’re not your typical facility. We’re a purpose-built facility that brings together sports physiotherapy, strength & conditioning, and sports science technology to deliver one clear outcome: helping athletes return from injury and dominate their sport.

Whether it’s a teenager bouncing back from ACL surgery, a semi-pro pushing for selection, or a junior athlete learning how to train in the gym — we’re trusted by hundreds of athletes across Brisbane to deliver high-quality coaching with structure, intent, and real progress. You can learn more about our philosophy, programs, and team at www.gametimeperformance.com.au.

The Opportunity

• Casual, 10–15 hours per week to start, with clear scope to grow into full-time.

• Remote — work from wherever you’re most productive (Brisbane-based is a plus for occasional inperson work). 

• Reporting directly to the founder, with real ownership of our finance and onboarding systems.

• Rate: $40-50 an hour (based on experience)

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What You’Own

Bookkeeping & accounts (Xero)

• Keep our Xero file accurate and up to date — reconciliations, coding, and clean records you can stand behind. 

• Ensure invoices and payment details are entered correctly, with amounts matching across Cliniko, GymMaster and Stripe.

• Reconcile payments between systems and flag any discrepancies before they become problems.

Data entry & system accuracy (Cliniko, GymMaster, Stripe) 

• Maintain Cliniko so every record is complete and correct — payment amounts, appointment details, and client information. 

• Cross-check figures across platforms with a genuine eye for detail; near-enough is not good enough here.

Payment follow-up & invoicing

• Follow up outstanding invoices and overdue payments professionally and persistently.

• Chase and resolve payment issues so nothing slips through the cracks.

Ordering & supplies

• Order consumables and physio supplies as required to keep the team stocked and running.

• Monitor stock levels, reorder ahead of time, and track supply costs against budget.

Callbacks & client communication

• Make callbacks as required — daily, and up to twice a day when needed — following our scripts and standards. 

• Represent GTP warmly and professionally in every interaction.

Athlete onboarding & community care

• Help build and follow strict onboarding procedures for our rehab and performance athletes.

• Ensure every athlete feels supported, valued and looked after from day one — our onboarding experience should feel elite

What You'll Need (essential):

• Previous bookkeeping or accounts experience — this is a must, not a nice-to-have.

• Hands-on experience with Xero (reconciliations, invoicing, coding).

• Relentless attention to detail — you notice the $2 mismatch and the missing field others skip.

• Confidence following scripts, checklists and systems precisely, and improving them where you spot a gap.

• Clear, warm communication — comfortable making callbacks and chasing payments.

• Self-directed and reliable working remotely, with genuine ownership of your work.

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Nice To Have:

• Formal bookkeeping/accounting qualification or BAS agent registration.

• Experience in a clinic, gym, allied health or membership-based business.

• Familiarity with Cliniko, GymMaster, Stripe, or similar practice-management / CRM tools.

• A genuine interest in sport, rehab or performance.

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Why Work With Game Time Performance?

​You’ll be joining a growing, ambitious brand that genuinely cares about its athletes and its standards. This is a foundational role with real ownership and a clear runway to full-time as we scale. If you take pride in precision and want to build something you’re proud of, we want to hear from you.

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How to Apply

f you're ready to be part of a high-performance coaching team and grow your career inside a system-driven environment, we want to hear from you. Register your interest by emailing your cover letter and CV to info@gametimeperformance.com.au

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